Calendar

Calendar in the icon bar is where your day lives: the calls you mean to make, meetings, viewings, the open houses you host or are going to, and the day a deal is expected to close. If you connect your Google or Outlook calendar, your other appointments show too, so a viewing never lands on top of the dentist.

When you add something, Fondaro asks one question: is it a Task or an Event?

• A Task is something you owe a lead: "Call Maja" on Thursday at 10:00. It has a lead, a title and a time, and a circle you tick when it is done.
• An Event is everything else: a meeting (with people, a place or a video call), a viewing (pick one of your homes), or time you block for yourself.

These are the same two words Google Calendar uses, so if you have used Google, you already know them.

The four views

Switch views with the view menu at the top left, beside Today (it shows the one you are on, for example Week), or with a key:

• Day: one day, hour by hour.
• Week: seven days side by side. This is where the Calendar opens, at 08:00 so the morning is in view (after 17:00, at an hour before now).
• Month: six weeks at a glance. When a day holds more than fits, +N more lists the whole day.
• Agenda: a running list, day by day, skipping empty days. It keeps going as you scroll.

Along the top, from the left: Today, the view menu, the back and forward arrows, and the month and year you are looking at (for example "September 2026", or "Sep to Oct 2026" for a week that spans two months). Today and the arrows move you through time. The view and date are part of the page address, so the back button and a shared link both land on the same view. On a phone the Calendar opens on Agenda, and Week shows as Day until there is room for it. A meeting open beside the calendar leaves Week as Week while the days still have room.

The top right

At the right of the top row, beside New, are the keys that decide what the calendar draws:

• Calendars, with a dot for each calendar showing. Its menu has two lists, each row with a coloured tick box:
  • My calendars, with how many are showing (for example "3 of 5"): your Fondaro calendar, which is always on, then each calendar of the Google or Outlook account you connected. Your main calendar is always ticked; tick or untick the others to show or hide their appointments. This is the same list as under your account in Settings › Me › Inboxes, so a change in one place shows in the other.
  • Type: narrow what you see by kind of thing: Tasks, Meetings, Viewings, Open houses, Expected closes, Google and Outlook and Listing posts. All types clears it. It narrows the calendar, Not done and Up next together, and is kept in the page address (?types=), so a link opens the same view. When it is narrowed, the key shows how many types are on.
• Owner (admins): the same Owner choice as on the lead lists, and you are always in it. Pick Everyone, a team or your teammates one by one to add their calendars beside your own, and take them away the same way. You see a teammate's Fondaro events and viewings, never their private appointments.

See all on the calendar on a lead's page opens the Agenda with only that lead's events. A Lead filter appears in the top row and names them; clear it with its × to see the whole calendar again.

The sidebar

The Calendar's sidebar sits between the icon bar and the calendar, and keeps what you act on:

• A small month calendar. A dot under a day means something is booked then; today is the filled circle and the week you are looking at is shaded. Click any day to jump there. The arrows at its top browse other months without moving the calendar.
• Not done, with how many there are: the oldest three events for a lead whose time has passed without being ticked, with the lead's name and how long ago it was (for example "12 days ago"). Tick yours off right there, or click one to open it. All N not done under them opens the whole list. See Not done.
• Up next, with how many things are coming up: the next five, each with a coloured bar for its kind, the lead's name (or the event's name), its time and title (for example "10:15 to 10:45 · Viewing") and the faces of the people on it. Click one to open it. Show all N opens the Agenda from today.

Press ⌘B (Ctrl B on Windows), or use the handle on the sidebar's edge, to fold it away; the calendar moves to the centre. On a phone the sidebar is in the menu at the top left.

What you see

• Meetings and viewings are blocks at their time. A short one is one line; from about 50 minutes it shows the time and place underneath.
• Your own Google or Outlook appointments are drawn flat and grey, so your work stands out from the rest of your day. They are there for context: open one to see it, or open it in Google Calendar or Outlook to change it.
• Everything you make in Fondaro has a circle at its start, whether it is a task or a meeting. Tick it when it is done: its owner, a teammate on it or an admin can. A Task is one you owe: once its time passes unticked, it counts as not done. An Event never does, even when a lead is on it and you did not invite them; it still shows on that lead's page.
• Expected closes show as an all-day marker on the deal's close date.
• Shared events show +N after the title when more people than the lead are on them, and a teammate's event ends with their initials.

Colours tell you what kind of thing it is. Each block is softly tinted by its kind: blue for a call or follow-up you owe a lead (or anything with only you on it), violet for a meeting with people on it, green for a viewing, pink for an open house and teal for a deal's expected close. In Month and Agenda the colour is the small circle or dot at the start of each line, and in the sidebar it is the dot beside each thing in Up next. Your own Google or Outlook appointments stay grey.

On top of that colour, an amber or red mark at a block's left edge means something needs you: a meeting the lead declined, one that is not in your Google or Outlook calendar yet, or an event for a lead whose time has passed without being ticked.

Not done

A task stays open until you tick it; once its time passes it stays on its own day, marked in amber (in Month, its circle turns amber), and the number beside Not done in the Calendar's sidebar counts them.

The oldest of them are listed under Not done in the sidebar, each saying how long ago it was, so you can tick them off without leaving the week you are in.

All N not done under the list in the sidebar opens the Agenda with just those events, oldest first, each with its date and its circle, lights that row and moves you to the Not done list: tick one there, click it to open it, or walk them with J / K and Space. Press Esc to go back to the view you came from.

Adding things

Click an empty time, drag across a span of time, or click in the all-day row or a day in Month. A (No title) block appears right there, and a card opens beside it with the date and time filled in. At its top, pick Task or Event. The card remembers the one you picked last; the first time it opens on Event. Switching keeps the title, the time and the lead.

A task

1. Lead: type a name, or pick one of the leads you opened last (the one you opened most recently comes first).
2. The title fills in as "Call" and their first name, ready for you to type over it.
3. The line at the bottom is the time. Click it to pick another day and time (see Picking a time). A task is a moment, so it has no length; it can also be all day.

Press Save (or Enter). If you save without a lead, the card asks you to Pick a lead and puts you back in that field.

An event

1. Type a title.
2. Add people: type a name, email or phone. One search finds your Teammates, your Leads and your Collaborators; with nothing typed it shows the leads you opened last. Pick a team to add everyone in it. See Adding people.
3. Under them, three keys open more in place:
   • Place: where it happens.
   • Listing: pick one of your listings. The event becomes a viewing, the place becomes the home's address, and it lasts 45 minutes.
   • Add Google Meet (or Add Microsoft Teams, with a connected calendar, and not on a viewing): the video call appears as a card. Your own calendar makes the link when you save. The x on the card takes it off.
4. Calendar appears when you can write to more than one calendar (for example Work and Viewings in one Google account, or an agency mailbox you connected). Pick the one this event goes to; Fondaro remembers your choice. With one calendar there is nothing to pick.
5. The line at the bottom is the time and its length. Click it to change the day, the time or the length.

Press Save (or Enter) and it is on your calendar at once. When someone is invited, the button reads Send invite instead. No title is fine too: with a lead it saves as "Call" and their first name, otherwise as (No title). Esc closes the card without saving.

Picking a time

Clicking the line at the bottom of the card shows a month calendar beside a column of times, every quarter of an hour. Today's weekday is marked and the day you picked is violet. A small dot under a day means something is booked then; a time that overlaps it is grey, with what it is when you point at it, and you can still pick it. Picking a time takes you back to the card. If the time has already passed, the line adds "in the past". It still saves, which is handy for logging a call you already made, but a task then shows as not done straight away.

For an event, the key at the top left is its length: 15, 30 or 45 minutes, 1, 1.5, 2, 3 or 4 hours, or all day (and the span you dragged, if it was another length). So "Thursday 14:00 for 4 hours" takes a few clicks, all in the card.

More options opens the full form with everything the card holds.

Press New at the top, or C, to add something at the next free half hour today. From anywhere in Fondaro, Create in the top bar and the command palette (⌘K / Ctrl K) have New task and New event. You can also add a task from a lead's page: see Managing Leads.

The full form

A new one starts with the same Task or Event choice as the card. A task has its lead, title, time and a note. An event has the title, when, the people, a listing, the place, a video call, the calendar it goes to (when you have more than one) and a note. When is one line: click it and the same month calendar and column of times as in the card open inside the form (with the length buttons for an event); press Apply (or Enter) to keep them, or Cancel (or Esc). People is the same field as in the card. Edit on an event (or E) opens this form too, as a task or an event as it was made, with everyone already on it.

• If you are an admin and add a teammate, On your calendar lets you put the event on that teammate's calendar instead of yours.

• Saving an edit keeps every person as they were unless you change them. A teammate stays a teammate: they are never sent an invite, and an event for a lead stays one you owe.

• Choosing a listing makes the meeting a viewing: the title becomes "Viewing:" and the address, the place is filled in, and it defaults to 45 minutes with no video link.

• If the time overlaps something already booked, one line tells you what, for example "Overlaps Dentist, 11:00 to 12:00". You can still save.

• A new event has no video call until you press Add Google Meet (or Add Microsoft Teams), so a lead never gets a meeting link for a viewing at the property. Once added, Google puts a Meet link, or Outlook a Teams link, on the invite. It needs a connected calendar. Editing an event shows its video call as a card in Place; change the call itself in Google Calendar or Outlook. If no link could be made, the event says No video link was made; Add link opens it on Place so you can paste your own.

The button reads Send invite when someone will be invited, and Save otherwise.

Adding people

One event can hold several teammates and several leads, collaborators included: a viewing with the buyer, the seller's agent and two of your agents, or a team call about three leads. Each person is a small chip with a × to remove them.

• Teammates see the event on their own calendar and can tick it done. They are never sent an invite, because they already see it in Fondaro.
• Leads and collaborators are linked to the event, so it shows on each of their pages. The first lead you add is the one the event is about.
• Inviting: a lead or collaborator with an email has an envelope on their chip. It is off unless you turn it on. Turn it on and they get a calendar invite, and the chip stands out so you can see who is invited.
• Anyone else: type their email and pick Invite and the email. A guest added by email is always invited.

With no calendar connected, the envelope is greyed out; point at it and it says where to connect one. Everything else works the same.

Invites come from your own calendar

When you invite a lead, a collaborator or a guest, the invitation is sent by your own Google or Outlook calendar, from your own address, with you as the organiser. Their answer comes back to Fondaro: accepted, declined or not yet answered shows on the meeting.

Fondaro itself never writes to a lead about a meeting: no invitation emails, no reminders and no booking links of its own. Reminders come from your Google or Outlook, on your own devices, for everything that is in your calendar there.

Without a connected calendar the Calendar works exactly the same for you, but a meeting is your own record and nobody else hears of it. Booking never asks you to connect anything; see Connect your email for how to connect your Google or Microsoft account when you want invites.

When you change things in Google or Outlook

Your Google or Outlook calendar and the Calendar in Fondaro stay in step both ways. Changes usually show within a minute, and always within 15 minutes.

Fondaro shows your appointments from 30 days back to 180 days ahead, from your main calendar. A new event goes to your main calendar unless you pick another under Calendar when you add it; moving an event to another calendar later is done in Google Calendar or Outlook. Repeating appointments show one by one and can only be changed in Google Calendar or Outlook.

If you and your calendar both change the same meeting within a few minutes, the later change wins. The meeting then says which change was not kept, so nothing is lost without you knowing.

An open house keeps the time you set in Fondaro: if its time is changed in Google or Outlook, Fondaro keeps its own and notes the change it did not take, because the people coming were told the original time. An open house that is cancelled, by you or because your organization's account closed, is removed from your calendar too.

Moving things

Drag an event or a viewing to another time or day, into the all-day row or out of it. Drag the bottom edge of an event to make it longer or shorter. Times snap to 15 minutes.

• Moving a meeting that has invitees asks first ("Move the meeting and let 2 people know?"), because their calendar will tell them.
• Your own Google or Outlook appointments, repeating appointments and cancelled meetings cannot be dragged. Change them in Google Calendar or Outlook.

If a move cannot be saved, the item goes back where it was.

To move one without dragging, pick it and press R. The same length buttons, month calendar and column of times open right beside it, headed with the event's title, with no dimmed page behind. Pick the new day, time or length and press Apply (or Enter); Esc closes it and nothing changes. Moving one with invitees asks first, as a drag does.

Opening an event

Click an event or a viewing to open it beside the calendar. You see when and where (a Google Meet or Teams call shows as a card with its meeting code, Join and a copy of the link), then the lead it is for: their status, their phone number with Call (your browser places the call, as it does on the lead's page), and their email. Under that, People lists everyone else on it, your teammates first, then leads and guests with Invited and their answer, or Linked when they were not sent an invite. Your Notes come last. Click the lead or the home to open them on top. When a task is overdue, the date at the top says how long ago it was due, in amber. Once the event is in your Google or Outlook calendar, a Google Calendar (or Outlook) card shows it, with Open to that day there; if it is not there yet, Retry tries again. An appointment you made in Google or Outlook shows the same card. When you asked for a video call and none could be made, it says No video link was made, with Add link to paste one into its place.

From there you can tick it done or Edit it. The ... menu offers Delete when nobody was sent an invite: the event goes at once, and Undo in the message that appears brings it back. When someone was invited, the menu offers Cancel meeting instead, which says who will be told before you confirm. A cancelled meeting leaves the calendar.

Ticking things done

Click the circle at the start of an event to tick it off, or press X on the one you have selected. It is struck through and stays on its day, because it happened; click the circle again to untick it. A message at the bottom of the screen offers Undo for a few seconds. Anyone the event belongs to can tick it: its owner, a teammate on it, or an admin.

Moving an event by dragging it, stretching it, dragging it to the all-day row or pressing R offers the same Undo, which puts it back where it was.

Teammates on an event

A teammate you add to an event sees it on their calendar too and can tick it. They are also added to the event's lead, so they can open it and read its history. Taking someone off an event does not take them off the lead; remove them from the lead's own detail page.

Keyboard

The full list is on Keyboard Shortcuts.